•   

    GENERAL PROCUREMENT GUIDELINES

    AMOUNT OF ANTICIPATED PURCHASE

    REQUIRED NUMBER OF QUOTES/BIDS

    Purchases from $0 - $5,000

    Single quotation (verbal, written or telephone) is used for purchases where the total cost is $5,000 or less.  Additional competition should be sought whenever there is reason to believe a quotation does not reflect a fair and reasonable price.  A record of quotation must be kept.  A notation on the requisition form is considered an adequate record.

    Purchases from $5,000 - $50,000

    Four written or electronic quotations solicited for purchases where the total exceeds $5,000 but is not more than $50,000.  Documentation required showing item description or service offered, price quoted, names of persons giving and receiving prices and date information obtained.

     

    Purchases from $50,000 - $100,000

    Four written or electronic quotations required where the total cost exceeds $50,000 but is not more than $100,000.  Sources may be solicited by mail, fax, telephone or electronically, but a written or electronic quote must be received from at least four vendors.  Thorough documentation is required to be placed in a separate designated file.  School Board members will be apprised of awarded quotes exceeding $25,000.

     

    Purchases over $100,000Goods and services exceeding $100,000 will be procured through competitive sealed bids in the form of an Invitation for Bid (IFB) or competitive negotiations in the form of Request for Proposal (RFP).
     
     
     
     
     

     

Last Modified on January 18, 2017